The countdown to booking season is on so, regardless of whether you are wrapping up your last few summer weddings or can’t be found because your status is “poolside, cocktail in hand,” it’s time to start preparing. So today, we’re adding to your to-do list (#sorrynotsorry) to make sure that when those couples start knocking, you’re ready to rock!
Set Up Your Lead Contact Form
It’s important to make it easy for couples to get in touch with you to inquire about your services. And, it’s also important to keep on top of moving those leads through your booking process. So, one of the first things you should make sure you’ve completed prior to the rush is your Lead Contact Form.
Setting up your lead contact form not only makes it easy for your potential clients, it makes it easy for you! Because, when someone fills out the form and clicks Submit all of the information is automatically dropped into your Lead Manager and, once you book them, you can create a project from their Lead Record in just one click!
To access the form, click on Leads in the menu of your Settings and then on Contact Forms. Once you are on the Contact Forms page, you can (and should):
- Customize the base URL, which we’ll use to create a unique URL for each of your Lead Contact Forms
- Write a welcome message (this will appear below your logo and above the form fields)
- Upload your logo in the form preview section (if you haven’t already)
Pro-tip: Be sure to manage your lead sources and service types before linking your Lead Contact Form to your website! You can do that from your the Lead Settings Menu!
Want a set-by-step guide to setting your lead contact form up? You can find everything you need to know here.
Update Your Templates
In the last few months, we’ve expanded our line of templates to include proposals, contracts, and invoices. So, if you haven’t taken the time to set those things up in your Aisle Planner account, now is as good a time as any!
In addition to setting up your “sales” documents, you should take some time to make sure that your welcome kits, note, budget, and checklist templates are up to date as well.
Pro-tip: Update your workflow in your Checklist Templates with anything you might have learned from the last season.
Set Up Your Online Payment Account
During booking season things move fast. Potential clients expect to receive everything quickly as well as expect to be able to do things easily. Having your online payment account set up in Aisle Planner (in addition to your proposals, contracts, and invoices) ensures that your potential clients can seamlessly move through the booking process and pay that oh-so-important deposit without breaking a sweat!
To set up your payment account, click on Settings from your Pro Dashboard and then on Banking. Complete the fields on the page, familiarize yourself with the Terms of Service, and then click Submit to verify your information. You’ll receive an email notification as soon as your online payment account has been verified – some will see that their account has been verified within a few hours; for others, it can take up to 2 or 3 days. If your account is not verified and if more information is needed, you will receive an email notification that your attention is needed.
Pro-tip: Our Online Payment Processing is available to our communities in the U.S and Canada!
Want a set-by-step guide to setting up your online payment account? You can find everything you need to know here.
Organize Your Calendar
If you’re anything like us, your calendar can be a little crazy at times – especially when we’ve forgotten to put something in it! So, a piece of advice (so you can learn from our prior mistakes)? Go into your business project and add dates for any times that you already know you are not available for events; that way they’ll show on your master calendar and you can avoid mistakenly telling someone you are available.
Archive Finished Projects
Lastly, you should make room for all of those new clients you are going to book! So, whether that is archiving any finished projects or upgrading your account to accommodate more, you want to make sure that your new couples have a home on Aisle Planner.
Those are our ideas! What do you make sure to do when prepping for booking season? We’d love to hear in the comments below!