As planners, we love a good emergency kit. From bobby pins to paper clips to clothing tape, we leave nothing at home when it comes to the day-of. Today, then, we’re breaking down the ins and outs of expert emergency kits. So, plug in that glue gun and whip out that Tide To-Go stick—you’ll be ready to face wedding-day challenges like a pro once you’re through. Because, from wine-stains to ripped veils, nothing can get past you.
The absolute cornerstone of a good emergency kit is its portability. If you tend to be over prepared (like me), your kit can get pretty heavy. Oftentimes, we’re bringing not only our kits, but tons of other items to a wedding. So, fitting your emergency kit in a lightweight, compact bag or tote is key. And, take it from me, wheels are a huge help. (Your back will thank you later.)
You don’t want your bag to have its own seat at the head table. Be sure it’s large enough to carry everything you need (you don’t want to leave a much-needed item at home because your bag is too small), but small enough to stash under a table or behind a stage. Opt for a nice neutral color. There’s a time and a place for tie-dye, but your client’s wedding isn’t it.
Pockets are super helpful for organizing items, but too many pockets can become a burden. I prefer a bag with 2-3 large pockets that I label. When a bag has ten different small pockets to choose from, finding what you’re looking for can become a pain—especially when you’re trying to discreetly grab something from underneath a table. I opt for bags that have big pockets either on the outside, or in an easy-to-access place on the outside and I always (always) label the pockets.
Follow the “everything has a place” mentality, so you and your staff always know where to find things. Don’t shove everything into the bag in a haphazard manner—keep the same items in the same place for every wedding, especially if your staffers have access to the bag—you want them to be able to find things as quickly and easily as you can. I even prefer using color coded file folders for different paper items I’m bringing along (a different color for the seating chart, copies of vendor contracts, copies of speeches, etc.).
Overall, there’s no better way to prepare for inevitable wedding-day challenges than to have a perfectly planned-out emergency kit. From the bag itself to the way you organize the items within it, sticking to a tried-and-true process is always key. Consistency and compartmentalization are your best friends, and your couples will be endlessly grateful when you can sew up that ripped slip without anyone noticing, or discreetly pass the groom a floss-pick for that sneaky piece of spinach right before his big speech.